What is Mail Merge?

Mail merge is the automatic addition of names and addresses from a database to letters and envelopes in order to facilitate sending mail, especially advertising to many addresses.

Example of a mail merge

For example, a standard mail merge form may look like the example below. In this example, each of the bracketed words (e.g. [address]) are the fields merged during the mail merge.

With an application designed for mail merge, the program would pull the personal information and put the proper information into the above fields. So, one of the final outputted or sent results may look like the example below.

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