Choosing a Statement & Invoice Printing Company
The majority of companies are discovering the advantages of outsourcing time-intensive invoice printing to a third-party firm. The numbers don’t lie. Processing invoices digitally enhance effectiveness in accounting departments and decrease overhead expenses by as much as 50 percent!
But exactly what elements should your business use to assess an invoice printing service? Remember that invoice printing can be very demanding; precision and stringent compliance with numerous regulatory requirements are essential to most industries.
Listed below are the top three things you should think about when choosing an invoice printing service:
1. Systems Compatibility & Access
Implementing an extensive invoice processing system with an outsourcing partner will certainly make your business more efficient – however only when performed properly. An outsource invoice printing company should be comfortable integrating with your current data without additional tools, software or training. You’ll need to make sure your partner makes use of systems that allow you secure access to statements and invoices where and when you need it.
2. Cost Savings & Convenience
Billing – while not an organic main competency of any organization – is a high priority, and it must be both timely and accurate. An outsource invoice printing service can tremendously reduce your per-invoice cost through e-Presentment, in which usually paper-based documents are delivered online in electronic formats. The use of e-Presentment is growing rapidly – particularly with large volume transaction output ( HVTO ) such as bills and statements. Businesses utilizing e-Presentment generally reap material and postage savings while customers acquire real-time access to statements or invoices. Outsourcing statement and invoice printing could also get rid of the time your company spends keeping staff up-to-speed on changes with billing software and equipment – allowing your team focus on offering better, more responsive service to your customers, clients or patients.
However, outsourcing invoice printing can provide you with a lot more than just financial savings. A qualified invoice printing company can remove the time your company spends keeping staff up-to-speed on changes with billing software and equipment – allowing your team focus on offering better, more responsive service to your customers, clients or patients.
3 . Accuracy & Compliance
Invoice timeliness and accuracy matter. Regardless of whether your business is pharmaceuticals, life sciences, insurance, healthcare, education, government, utilities, manufacturing, finance or banking, there are audit trail and compliance documentation demands. It is completely crucial that you select a firm that understands – and is comfortable working within – your regulatory/oversight environment.