Microsoft Word Mail Merge Tips

Mail merge is a word processing feature which allows users to personalize letters with names and addresses from a database.

The five primary steps in setting up a mail-merged letter are :

Create the database with fields for the names and addresses of the individuals to send the letter to.
Compose the letter by using a word processing package and connect the letter to the database.
Make use of a query to discover a subset of relevant individuals and send a targeted letter to them.
Using the mail merge wizard, enter codes in the letter exactly where the name and address of your customers should appear.
Merge-print, taking the information from the database and adding it in the letters, creating one letter for each individual in the subset of appropriate people from the database.

One regular letter can be written and sent out to all customers without needing to manually add each name and address.
The letter could, in fact, be personalized so that it looks as though the letter has been written to the individual person.
It’s a very effective and efficient way to create hundreds of personalized letters.